The individual mailing of employee paychecks and auto-deposit advice was discontinued beginning with the April 4 paydate. According to an announcement printed in the January Statewide Voice (reprinted below) this is a cost-containment effort. Staff who would no longer be receiving paper checks were also sent multiple e-mails to inform them of the change. The HR Offices at all campuses have been involved in this move as well. Communication and outreach may have varied by location.
This cost-containment move did not receive the usual vetting through governance and had only minimal public notice. As your elected staff representatives, we want to provide you with an opportunity to provide your feedback on this transition, report any problems with the process, share suggestions for improvements, ask questions and otherwise report back on how this change has affected you. If you would rather not use this blog to provide feedback, please contact your local governance representative or Human Resources office.
Paychecks No Longer Mailed Beginning April 4
As part of ongoing efforts to reduce costs, individual mailing of employee paychecks will be discontinued beginning with the April 4, 2014 paydate, Human Resources has announced.
UA currently spends more than $26,000 per year in postage to mail employee paychecks to individual addresses. Once implemented, campuses will receive all checks for their physical location in a single shipment. The campus will then distribute the paper checks to employees.
In addition, paper copies of direct deposit advisories also will no longer be generated.
To further help in the systemwide cost containment effort, UA’s Human Resources strongly encourages direct deposit and the elimination of paper paychecks whenever possible. Conservative estimates place the cost of generating a manual paper check at approximately $6 per employee, per pay period. More liberal interpretations that add in labor costs put this estimate as high as $50 per check, per pay period. Electronic payments are estimated to cost only 30 cents by comparison.
There are multiple additional benefits to using direct deposit:
- It is safe, secure and convenient.
- Direct deposits can be divided across up to six different banks per pay check.
- Money is deposited in your bank (or banks) on payday, whereas manual check delivery may be hampered or delayed due to weather, avalanche or other circumstances.
- Direct deposit saves money for the system and helps EVERYONE.
If you have any questions about the process of setting up direct deposit, please contact Human Resources.